Charles Sturt University
Charles Sturt University

How to organise a reunion

When you find yourself reminiscing about your Charles Sturt years, you know it’s time to organise a reunion.

Reunions provide an opportunity for alumni and staff alike to revisit the people and places that made their time at CSU unique. They are also a chance to expand your professional network and get up-to-date news on the latest developments on campus.

CSU has developed this planning guide to help you in the process of coordinating your reunion, and provides you with the essential tools to create a memorable and successful event.

1. Form a group to help coordinate.

CSU reunions are volunteer-driven, so the first step is establishing an enthusiastic and keen volunteer committee. A successful and memorable reunion will require a certain amount of planning and work. Forming a group of key organisers is a great way of getting people involved and sharing responsibilities and tasks. If you can provide that, we can help you locate your fellow graduates and assist with the effective coordination and promotion of your reunion.

2. Select a date, theme and venue.

Ensure you allow yourself adequate lead time to organise the event. This will allow time for the Charles Sturt Alumni Relations team to assist you with your reunion, and enable guest’s time to plan ahead if attending from interstate or overseas.

Ideally we ask for two months’ notice, to ensure that quality assistance can be given on time.

Things to think about:

  • Decide on a date
  • What style of function?
  • Formal or informal?
  • Cocktail function or sit down dinner?
  • Held at the university or a hired venue?
  • How will you fund the reunion?

3. Determine guest list.

Consider who you want to invite to the reunion and whether or not partners, family or friends will be included. You may also wish to invite former lecturers. It is important to ensure the group invited have a common interest, as this will dictate the nature/theme of your event.  Your guest list could include fellow graduates from your year or all alumni from a school, department or from a whole decade. Many groups decide to meet to celebrate an anniversary or special occasion (e.g. 5 or 10 years since graduation), or you may simply want to arrange a gathering of alumni from a particular faculty, study area or geographic location.

4. Contact the CSU Alumni Relations team.

Contact us to discuss your ideas and we’ll guide you through the planning process. We want your reunion to be a success and we’re here to help.  The Alumni Relations Office provides a range of services to all reunion organisers that will make your event a great success.

These include:

  • Access to University venues
  • Advice on other organisational and marketing  aspects of your reunion
  • Design and send email invitation
  • Promote events via our eNews, alumni website and social media platforms (Facebook & LinkedIn)
  • Offer attendees Alumni Gift bags with information about staying connected and an alumni pin
  • Coordinate name tags

The CSU Alumni Relations Office maintains a database of all graduates. However, keeping up-to-date information on all alumni is a real challenge, some of our alumni get ‘lost’. Due to privacy restrictions we are unable to provide you with details of alumni; however we are able to contact alumni on your behalf.


5. Find ‘Lost Alumni’.

Help us find 'lost alumni' whom we have lost touch with, and no longer hold a current address for. If you know of fellow CSU alumni who have not updated their details with us please encourage them to update their details online.

6. Feedback

We appreciate hearing how your event went, so please send through some photographs and a brief update. We will then post them on the alumni website and social media platforms, so those who were unable to attend can share the occasion.